Once you have found the perfect ceremony location it is on to the next task of finding the perfect reception venue. Choosing your reception venue can seem like a really big decision so, we wanted to give you a few helpful tips and questions to ask to make your decision.
The first and most obvious question is to ask the venue if they are available for your wedding date. Also remember if you are doing set up, take down and a rehearsal that the day before and after are available.
Find out the costs of the venue to make sure it will fit into your budget. Ask when their deposit and full balance is due. You never expect that your wedding could get cancelled but it is good to make sure you know and understand their cancellation policies. Also ask when and what can you get a refund on. This is also a great time to ask about what kind of insurance is needed.
Next I would ensure that the venue can hold all your invited guests. Ask what is the maximum capacity for the space and more specifically what the capacity is with tables and chairs set up. Another great question is to ask what layout options there are, it is always helpful to start gathering inspiration of how you want your wedding look.
After you know that the space is large enough and can hold your wedding, I would start asking about all the extras. Like do you have round or rectangular tables? How many can be comfortably seated at the table? Do you have risers or a stage for the head table? Asking these questions will start helping you to gather inspiration and ideas for the decor of the space. For example if they only have rectangular tables you may want to start looking at centerpieces and layouts that work well with a rectangle tables.
If you are planning on putting up a lot of decor or have ideas of how you want your reception to look, I would ask some basic decor questions. For example can the ceiling be draped? Can you hang chandeliers? Can stuff be hung on the walls? Are real candles allowed? Can you use sparklers for your first dance? Any ideas that you already have I would quickly run past them. A lot of venue guidelines differ from others.
When taking a look at your venue keep in mind to take a look at how much parking they offer, is there enough rest rooms, and if there is any pretty spots for pictures.
Some venues offer on-site services so, find out who will be in charge of the event on your day, what you can expect from them and what they can specifically help with. Does your venue provide catering or can you bring off-site caterers in? Do they have their own bar and bartenders or can your provide your own? Is there a corkage fee?
One last tip, I would ask what vendors they can suggest or have been used for past wedding and events. Once you have a list of vendors who have worked at that venue before you can start checking out their work and decide if they look like a fit for your wedding.
Every venue is so different and have very different policies and rules so asking some of these questions can help you be clear on what you can expect from your venue choice. If you have any other great tips or suggestions on picking the perfect venue comment down below!